Employee Referrals

Employee Management Referrals

There are various mechanisms that can trigger an employee referral to the Occupational Health team. These are given in the University's Human Resources Policies and Procedures and may include aspects of the policy for Management of Sickness Absence. 

If you are an employee being referred to Occupational Health and you have any questions or concerns we encourage you to discuss them with your line manager if you feel comfortable do so.  If this isn't possible, you are welcome to seek support from an HR representative or contact us directly.  contact our team.

How Do I refer someone I line manage to Occupational Health?

The first step would be to contact your Human Resources Manager,  who will guide you in completing a Management Referral form. The reasons for referral will be discussed with the individual and their line manager and the employee will be provided with a copy of the referral form.

The referral form is sent to Occupational Health by your HR Manager, once it has been received, an assessment will be arranged.

The Referrals to Occupational Health information sheet explains more about the process.

Upon receipt of a referral form from Human Resources the individual is sent confirmation of an appointment with the most appropriate member of the Occupational Health team. This information will be shared with the referring manager and the HR representative. Following this appointment, a report providing advice on the individuals fitness for work will be shared with the relevant manager(s) and HR representative.

Occupational Health advice may include

• recommended adjustments to facilitate ongoing work or a return to work
• referral to other specialists
• whether further consultations are required with the Occupational Health Service and at what frequency

A copy of the report is usually also provided to the employee.   

Our team are available to answer any queries you may have about the referral process please contact us.

Employee Self Referrals

Before requesting a self referral appointment please read the following information: 

Examples where employees may wish to consult the department include when they:

• believe that their psychological health is at risk and do not feel able to talk to their line manager or the available Mental Health First Aider
• experiences tingling sensations in their wrists and/or forearms and uses Display screen equipment regularly throughout the working day,

For cases of workplace injury, assistance should be sought from the local First Aider in the first instance. 

The following issues should be brought to the attention of your line manager before a referral takes place:

• bouts of back pain and their daily routines involve moving and  handling
• contact with irritant substances and notice areas of skin on their hands becoming red and itchy

The following types of problems should be taken to your General Practitioner:

• minor ailments, colds, sore throats, blood pressure monitoring etc

This Self Referral Information Sheet provides guidance about the process which you can print out and refer to. 

 

 

Employees who wish to self-refer are required to complete this Employee Self Referral Form  to enable the Occupational Health team to provide appropriate support and advice to their individual circumstances.

Should you require further advice regarding the self referral process please contact the Occupational Health Department

The Occupational Health Nursing Adviser will conduct an initial consultation with the employee. Following this consultation It may be recommended that the employee is referred to an Occupational Health Medical Adviser and/or their own General Practitioner for further advice or support.

A workplace visit and/or consultation with the employee's line manager, a member of the Health and Safety team or other relevant specialist services may be recommended. These actions will only be undertaken following a full discussion with the individual, and with their informed agreement.